Receptionist

Location:
New York, NY

Division/Dept.:
Office Services

Position Summary:
The Receptionist is responsible for receiving all visitors, and handling all incoming general phone calls, as well as managing the reception desk and area. This position is a highly visible position that requires a courteous professional. The Receptionist reports directly to the Office Manager.

Responsibilities:
· Answer all incoming calls, route calls, and record and dispense messages
· Greet and announce all visitors, service vendors, and other guests, and assist visitors as needed
· Maintain the front desk and reception area in a neat, professional manner at all times
· Maintain all conference rooms and kitchens/pantries.
· Maintain scheduling of conference rooms and checked-out equipment (i.e LCD projectors).
· Maintain company employee directory.
· Responsible for communicating scheduling of corporate appointments, meetings and executive calendars.
· Manage all temporary staff affiliated with the reception area
· Operate all aspects of the reception area in an efficient, effective manner to affect a positive, cooperative atmosphere to all employees and departments.
· Assist with general administrative and computer tasks, such as filing, mailings, copying, collating, word processing, inventory, office maintenance, as assigned by the Office Manager
· Perform other services as requested by the Office Manager.



Special Skills/Experience Required:
· Prefer 1-3 years reception experience within a corporate setting, dealing with a multi-line, multi-tasked telephone system.
· Experience in dealing with a large staff (200 plus) both on-site and off-site.
· Experience with meeting and greeting clients, the press, corporate and educational leaders in a professional manner.
· Professional appearance and positive demeanor at all times.
· Good communication skills, both written and verbal
· Ability to handle multiple tasks within a fast-paced changing environment.
· Self-motivated and able to operate without continual supervision or direction.
· Basic computer skills and a genuine interest in being supportive toward the needs of a growing, mobile staff.



How to Apply:
Apply online and submit your resume for this job!



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